Ms Project Version Numbers

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All of our Scheduling Templates, Products & Support are based upon using Microsoft Project Versions 2000 through 2019. All Template Features and Functionality will work with each version. Unless you have special needs for the new Toolbar Ribbon and additional features available with Microsoft Project 2010 and Later Versions, using Microsoft.

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Latest Ms Project Version

Does MS Project come bundled with MS Office? What is a CAL? Do I need a Sharepoint CAL? Can I run MS Project on my Mac? Does Project Online work with Office 365 Plans? Why do I need Project Lite? If you have wondered about these questions, and have been mystified by MS Project licensing, you have come to the right place. This article will explain the various MS Project products (both cloud and on-premise versions) and their licensing.

MS Project offers numerous products targeted at different audiences. You might be a project manager who prefers to manage a project in a silo, or a portfolio manager in a PMO who wants to make decisions at a portfolio level. What if you are a team member who wants to provide status updates? Let's look at the available options and their dependencies.

On-Premise Deployment

How to check your version of Microsoft Project and recommended versions for workshops/training with me. With Project Online and Project Server, additional uses can be leveraged for larger organizations such as SharePoint integration. Why Upgrade to the 2016 Version. Project 2016 includes all the functionality of previous versions and can open files of previous versions back to the 2007 edition. However, this latest version adds additional.

Project Standard

Project Standard is only available on-premise and is targeted at project managers who are managing small team projects. Project Standard is a standalone product and does not have the capability to connect to Project Server for a portfolio-level view.

As far as getting status updates from your team, you could purchase Project Standard for each team member; however, giving each of your team members a license of Project Standard can be prohibitively expensive. In that case, project managers will typically print out copies of the project plan and get status updates on paper, or during regular team meetings, and update the project plan themself. A more efficient route to solve this problem is to upgrade to Project Professional and Project Server/Project CAL (see below).

Project Professional

Project Professional provides more features than Project Standard. One of the major reasons for choosing Project Professional over Project Standard is its ability to connect to Project Server. Connecting to Project Server enables you to gain a portfolio-level view and give View, Update, or Edit access to project team members. In addition to delivering portfolio-level capabilities, Project Professional also provides the ability to manage resources and collaborate with your team via Skype for Business.

Project Server and Project CAL

Project Server gives you the ability to execute your business at a project portfolio level. While Project Professional is deployed in various businesses and can operate in a silo, Project Server allows you to bring all the various projects together, and give View, Access, or Edit rights to team members and executives across the organization.

From a licensing standpoint, Project Server deployment also requires you to license Windows Server, SQL Server and Sharepoint Server. You will also require the corresponding CALs (Sharepoint CAL, SQL CAL, etc.) to ensure that you are meeting all the necessary licensing terms. CAL stands for Client Access License, and provides your users the right to access a server. Typically, end users have access to the Project Server via the Project Web App (PWA).

If you have deployed Project Server, Project CALs give your users and devices the right to access Project Server. There are two types of CAL, a User CAL and a Device CAL. The User CAL gives a user the right to access the server and the Device CAL is for devices. Potentially, these two types of CALs are priced differently and might have different use rights (check your licensing agreement). Typically, each user and each device needs one CAL. Keep in mind that each license of Project Professional includes one Project Device CAL.

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Cloud Deployment

Project Pro for Office 365

First of all let's clarify the difference between Project Professional and Project Pro for Office 365. Both are pretty similar products, except that Project Professional is an on-premise product and Project Pro for Office 365 is a cloud product. While both versions are clients installed on your PC, the major difference is how they are updated. If you have a Software Assurance agreement with Microsoft, you get new versions of Project Professional when new versions are launched by Microsoft (typically, once every few years).

With Project Pro for Office 365, you do not need to worry about manual updates. If you've enabled automatic updates, Microsoft will keep updating the installed client on your PC on a recurring basis. Another major difference is number of installations. Typically, one license of Project Professional gives you the ability to install on one PC. With Project Pro for Office 365, you are licensed to install on up to five PC’s.

One of the main reasons for choosing Project Pro for Office 365 is the ability to connect it to Project Online. This enables you to gain insight into the portfolio-level view, and give View, Update, or Edit access to project team members. Subscription to Project Pro for Office 365 gives you the right to access Project Online and Project Server.

In addition to delivering portfolio-level capabilities, Project Pro for Office 365 provides the ability to manage resources and collaborate with your team via Skype for Business.

Build

Project Online

Project Online is the product corresponding to Project Server, but in the cloud. It gives you the same abilities as Project Server with all the benefits of the cloud (e.g. no investments in hardware, maintenance and upgrades).

What about CALs? Since Project Online is in the cloud, there is no concept of CALs. You can buy subscriptions of Project Online for as many users as you want. Typically, the audience of Project Online is PMO and executives.

What if you already have a Project Server deployment and you want to test the waters in the cloud? From a licensing perspective, Microsoft has made it easy for you to manage your projects in a hybrid world. You can access your existing Project Server deployment via a Project Online subscription.

Project Lite

While Project Online is targeted at PMO and executives, how should you provide access to your many team members? Project Lite is the product targeted at the team-level audience. In order to use Project Lite, you must have a subscription to Project Online. From a technical standpoint, Project Lite is exactly the same product as Project Online, but offered at a lower price point.

From a licensing standpoint, Project Lite enables you to use a subset of capabilities. These capabilities allow you to view and edit timesheets, manage tasks, add issues and risks, and collaborate on project documents. Similar to Project Online, the subscription to Project Lite gives you access rights to Project Server deployment.

Project Online with Project Pro for Office 365

Targeted at project managers, Project Online bundled with Project Pro for Office 365 enables you to add Project Online and Project Pro for Office 365 in one transaction instead of two separate ones (without any price discount).

Office 365 Dependence

One question that comes up often is whether cloud services of Project are bundled with Office 365 Plans. The answer is no. None of the Office 365 Plans include subscriptions to Project. You can either purchase subscriptions to Project standalone or you can add them to your existing Office 365 subscription. To add a Project subscription to an existing Office 365 subscription, the Office 365 subscription should be in the Business (Office 365 Business Essentials, Office 365 Business Premium), Enterprise (Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E4, Office 365 Enterprise E5, Office 365 Enterprise K1), Education (Office 365 Education), or Government (Office 365 Government E1, Office 365 Government E3, Office 365 Government E4, Office 365 Government K1) families. If you have a subscription to an Office 365 plan that is not listed above, your subscription to Project cannot be added to your existing Office 365 subscription and will need to be added separately.

Hybrid Deployment

What if you already have a Project Server deployment and want to test the waters in the cloud? From a licensing perspective, Microsoft has made it easy for you to manage your projects in a hybrid setting. You can access your existing Project Server deployment via a Project Online subscription. Similar to Project Online, the subscriptions to Project Lite and Project Pro for Office 365 give you access rights to your Project Server deployment.

MS Project Licensing Visual Guide


This visual guide provides a high-level overview of the various MS Project products, their licensing options, and dependencies. You can download a PDF version of the guide (using the link below) to reference when determining which MS Project product is right for you and your team.

Download the MS Project Licensing Visual Guide

FAQ

On-Premise Deployment

Q: Does MS Project come bundled with MS Office?

No. Project is not bundled with Office and must be purchased separately.

Q: Why do I need Project Professional?

Project Professional provides more features than Project Standard. One of the major reasons for choosing Project Professional is the ability to connect to Project Server. This enables you to gain insight into the portfolio-level view, and give View, Update, or Edit access to project team members via Project CAL.

Q: Can I connect Project Standard to Project Server?

No. Project Standard is ‘standalone’ and does not connect to Project Server. You will need to upgrade to Project Professional to access Project Server.

Q: How do I upgrade from Project Standard to Project Professional?

Depending on your licensing agreement, you may be able to purchase the upgrade SKU (paying the price difference) and not need a new Project Professional license. If your licensing agreement does not provide an upgrade path, you will have to purchase a new Project Professional license.

Q: Why do I need Project Server?

Project Server gives you the ability to execute your business at a project portfolio level. While Project Professional is deployed in many businesses and can operate in a silo, Project Server allows you to bring all your projects together, and give View, Access, or Edit rights to various team member across the organization.

Q: I am ready to license Project Server. Is that enough?

No. Project Server deployment also requires you to license Windows Server, SQL Server and Sharepoint Server. You will also need the corresponding CALs (Sharepoint CAL, etc.) to ensure that you meet all the necessary licensing terms.

Q: What is a CAL?

Microsoft Project Versions History

CAL stands for Client Access License and provides the right to access a server. If you have deployed Project Server, Project CALs give your users and devices the right to access Project Server.

Q: Are there various types of CAL?

Yes. Typically, there are two types of CAL, a User CAL and a Device CAL. A User CAL gives a user the right to access the server and a Device Cal is for devices. Potentially, these two types of CALs are priced differently and might have different use rights (check your licensing agreement).

Q: How many Project CALs do I need?

This depends on the number of users and devices that will be accessing the Project Server. Typically, each user and each device need one CAL.

Q: Does Project Professional include a CAL?

Yes. Each license of Project Professional includes one Project Device CAL.

Cloud Deployment

Q: Is it cheaper to use the cloud version of MS Project?

It depends. When you think of cost, you should not only think of the licensing costs, but the total cost of product ownership. In addition to licensing costs, the cost of hardware, professional consulting fees, and recurring maintenance costs should be factored in. Obviously when one uses MS Project in the cloud, some of these costs are not incurred. The answer to the question is very specific to your use case and should be modelled out.

Q: I am already using MS Project on-premise. How do I transition to cloud?

Depending on your licensing agreement with Microsoft, you might be able to use the transition SKUs to switch to cloud and not have to purchase new SKUs. The transition SKUs give you the ability to simply pay the cost difference.

Q: Are all cloud SKUs of MS Project web browser based?

No. Project Pro for Office 365 is not web browser based, it is a client that is installed on your PC. Project Online and Project Lite are web browser based.
Q: I have a Mac, am I able to use all cloud SKUs of MS Project on my Mac?

No. Only Project Online and Project Lite that are web browser based can be used on your Mac. Project Pro for Office 365 can only be used on a Windows PC.

Q: Do I own the license to the cloud SKU after I stop paying the subscription fee?

No. You have access rights to the cloud SKU only while you are paying the subscription fee. This is different from on-premise versions where you own the license.
Q: What is the difference between Project Professional and Project Pro for Office 365?

While both versions are installed clients on your PC, the major difference between Project Professional and Project Pro for Office 365 is how they are updated. If you have a Software Assurance agreement with Microsoft, you get new versions of Project Professional when new versions are launched by Microsoft (typically, once every few years). With Project Pro for Office 365, you do not need to worry about updates. If you have enabled automatic updates, Microsoft will keep updating the installed client on your PC on a recurring basis. Another major difference is number of installations. Typically, one license of Project Professional gives you the ability to install on one PC. With Project Pro for Office 365, you are licensed to install up to five PCs.
Q: Do I need to be an Office 365 subscriber to use cloud SKUs of Project?

No. Project can be purchased and deployed independent of Office 365. You can continue to use the on-premise version of Office and still deploy Project in the cloud. If you are an Office 365 subscriber, you can choose to add the Project cloud subscription to your current Office 365 subscription as an add-on, or have two different subscriptions.
Q: Do cloud products of Project work with all Office 365 Plans?

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No. Before purchasing Project cloud SKUs, make sure which Office 365 SKU you are on. Depending on the Office 365 SKU, you may be able to add the new Project cloud SKUs to your current subscription. To add a Project subscription to an existing Office 365 subscription, the Office 365 subscription must be in the Business (Office 365 Business Essentials, Office 365 Business Premium), Enterprise (Office 365 Enterprise E1, Office 365 Enterprise E3, Office 365 Enterprise E4, Office 365 Enterprise E5, Office 365 Enterprise K1), Education (Office 365 Education), or Government (Office 365 Government E1, Office 365 Government E3, Office 365 Government E4, Office 365 Government K1) families. If you have a subscription to an Office 365 plan that is not listed above, your subscription to Project cannot be added to your existing Office 365 subscription and will need to be added separately.

Q: Do I need Sharepoint Online to use Project Online?

Yes. Sharepoint Online is an infrastructural requirement for using Project Online. If you do not already have Sharepoint Online, it will be deployed for you while deploying Project Online.
Q: When do I need Project Online vs Project Lite?

From a technical standpoint, Project Lite has the same capabilities as Project Online. However, from a licensing standpoint, Project Lite gives you the rights to use only a subset of functionality of Project Online. These capabilities enable you to view and edit timesheets, manage tasks, add issues and risks, and collaborate on project documents. Similar to Project Online, the subscription to Project Lite gives you access rights to Project Server deployment.

Q: Is Project Online required for using Project Lite?

Yes. You need to have a subscription to Project Online before you can use Project Lite.

Q: What is the benefit of Project Online with Project Pro for Office 365?

List of microsoft project versions

By bundling Project Online with Project Pro for Office 365 it enables you to purchase both products in one transaction. However, there is no price discount for purchasing the bundle instead of each product separately.

Q: Does MS Project offer hybrid deployment, i.e. on-premise and cloud?

Yes. If you already have an on-premise deployment of Project Server, it is possible for you to continue to use the on-premise deployment in conjunction with Project Online and Project Lite. Microsoft offers the ability to have a hybrid deployment where the on-premise version can be accessed from Project Online, Project Lite or Project Pro for Office 365.

Q: I am looking for MS Project alternatives. Are there any good resources?

Here is a great resource to check out when considering an alternative to Microsoft Project.

Ms Project Version Numbers Pdf

Selecting a MS Project Alternative

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Microsoft Project is scheduling software that is used in project management to take care of the Time aspect of the project management triangle. This triangle is sometimes referred to the Iron Triangle where it represents the relationship between scope, time, and cost. These three aspects of a project have to have a clear balance to be able to maintain a certain amount of quality.

Microsoft Project is a tool that allows a project manager or a project scheduler to do the following:

  • Develop a project schedule
  • Enter resources
  • Assign resources to tasks
  • Track Progress of the project
  • Manage a budget
  • Analyze Critical Path
  • Analyze resource workloads
Before starting to learn about Microsoft Project, you may want to go check out the article on what is a project and why do we schedule.
Microsoft Project comes in different versions. The latest versions include MS Project 2010, MS Project 2013, MS Project 2016, MS Project 2019, and Project Online.
Depending on the version, there are different editions of MS Project.

Ms Project Version History

  • Microsoft Project Standard – comes in all current versions (2010, 2013, 2016, 2019)
    • For single users to create standalone MS Project schedules on the desktop
  • Microsoft Project Professional – comes in all current versions (2010, 2013, 2016, 2019)
    • Project Professional is a premium edition that includes everything available in MS Project Standard. This software is located on the user’s desktop and has the capability of connecting with Microsoft Project Server or Project Online Professional.
  • Project Online Essentials – only available online
    • This option gives team members access to project information that may be stored in Project Server or Project Online.
  • Project Online Professional – only available online
    • This works in conjunction with a desktop copy of the latest version of Project Professional. Project files can be stored both on the desktop or online.
  • Project Online Premium – only available online
    • This is an online solution to manage program portfolios and projects.
  • Project Server – comes in all current versions (2010, 2013, 2016, 2019)
    • This is an on-premise database solution that saves data on a SQL server. Each user can access MS Project information with either Microsoft Project Professional on the desktop or through Project Web Access (PWA) on an organization’s intranet.

If you are a beginner and you or your organization has only a handful of projects, it’s most likely that you will be using a current version and Standard edition of Microsoft Project.

Microsoft Project Version Numbers

If you are a user of a large organization, then your organization will probably have a Microsoft Project Server with access to PWA. If not, you may have Project Online Professional. Both require that the user have a desktop copy of the Project Professional version of Microsoft Project.

No matter what version and edition you are using, these tutorials you find here will be written for the current versions of Microsoft Project, which can be used similarly for version 2010 and beyond. When there are functionality specific to a certain version, then the version will be explicitly stated.

What version and edition of Microsoft Project have you worked with in the past? Which one do you use currently?

Learn Microsoft Project Tutorials

Navigate the Project basic user interface

  • Gantt Chart Tools Format tab
  • Customize the Quick Access Toolbar
  • 10 Basic Options to set before starting a schedule

Before Creating a Project Schedule

  • Understand what is a project and why we schedule
  • Understand what MS Project version and edition and the difference between versions

Build a Project Schedule

  • Create a New Project Schedule from Blank Project

Troubleshoot MS Project (MSP)

Ms Project 2016 Version Numbers

  • Microsoft Project list of shortcuts
  • Change the Project Start date
  • How to set a baseline using scheduling best practices
  • 2 options to easily spell check a project schedule
  • How to use the Fill function to auto-fill MS Project
  • How to show/hide columns in MS Project
  • How to show/hide the Timeline view in MS Project
  • How to try to attempt to recover a corrupted Project file
  • How to attempt to recover a Global.mpt file
  • How to customize the Gantt Chart in the Gantt Chart view
  • How to create a custom field function to check for missing predecessors
  • How to zoom in and out using the Timescale on the Gantt Chart